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Vice President for Academic Affairs

Pre and Post Tenure Review Process

The Tenure Review Committee
Pre-Tenure Review
Tenure Review
Post-Tenure Review

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TENURE

APPROVED BY THE FACULTY AS A WHOLE

SEPTEMBER 14, 2001

Pre-Tenure, Tenure, and Post-Tenure Review

In order to assist the faculty member and the college in ensuring excellence in teaching and maintaining a quality faculty, an intensive review of non-tenured faculty will take place during the first year after promotion from Instructor to Assistant Professor. (In the case where a faculty member is hired as an Assistant Professor or higher, the Pre-Tenure Review will be done during their third year of service.) This Pre-Tenure Review will provide both the faculty member and the college a current status of the faculty member's progress toward tenure.

Tenure Review will take place during the fifth year after promotion to Assistant Professor and will determine if performance and response to the Pre-Tenure Review warrants the award of tenure.

Post-Tenure Review will be conducted beginning in the fifth year after the award of tenure and subsequently ever five years thereafter. The purpose of this Post-Tenure Review is to insure that the faculty member maintains currency within the discipline and with use of pedagogical tools to include technology. These reviews are in consonance with policies and guidelines of the University System of Georgia and are designed to promote excellence in teaching and continuing professional development.

a.The Tenure Review Committee, a standing college committee, will have responsibility for conducting Pre-Tenure, Tenure, and Post-Tenure reviews. These reviews will cover only the minimal requirements that all faculty members have to meet concerning tenure. This committee will be composed of fourteen tenured faculty members and two non-tenured faculty members. The non-tenured faculty members will be appointed by the President for two-year terms, one term expiring each year. Four of the tenured faculty members will be appointed by the President and ten shall be elected by the faculty from each of the division structures as follows: Allied Health, Business, Humanities, Learning Resources, Learning Support, Math, Nursing, Physical Education, Science, and Social Sciences.. Each year, two of the appointed and five of the elected members will be replaced. The Chair of the Committee will be appointed by the President from the tenured members of the committee. The committee will complete the review of faculty in accordance with the policy under Section IX, Standing College Committees and Councils, Tenure, of the Faculty Handbook and Section VII, C on Faculty Evaluation. Both the faculty member and the division chair will receive written summaries of the review.

b.Pre-Tenure Review. An individual Pre-Tenure Review Team will be appointed during February of the first year after promotion from Instructor to Assistant Professor. (In the case where a faculty member is hired as an Assistant Professor or higher, the Pre-tenure Review will be done during their third year of service.) This review team will consist of three tenured faculty members.

*One will be chosen by the faculty member being reviewed and two will be appointed from the Tenure Review Committee with approval of the Vice President for Academic Affairs. One of the review team members should be in the discipline (or division in the case of a one-member discipline). The Division Chair who is over the individual being reviewed cannot be one of the team members.

* The faculty member to be reviewed will provide the Tenure Review Committee with all the required materials necessary for the review process by November 1st. The required materials (past five years for faculty promoted to Assistant Professor and past two years for faculty hired as Assistant Professor or higher) are: (See Section VII, C, Faculty Evaluations)

(1) Student Evaluation of Faculty (I-20)

(2) Teaching Faculty Report of Activities (I-13) or
Self-Evaluation for Non-Teaching Faculty (I-17)

(3)Immediate Supervisor's Evaluation of Faculty (I-14) or
Immediate Supervisor's Evaluation of Non-Teaching Faculty (I-18)

(4)Annual Individual Professional Development Plan(I-19)
- The faculty member should show evidence of substantial progress in meeting the professional development goals.

(5)Course Syllabi

* The Review Team will conduct an intensive review of the faculty members' materials during the Fall of their first year as an Assistant Professor (third year for those hired as Assistant Professor or higher.) The results of the review will be presented to the faculty member being reviewed and the Division Chair by December 1st and will include the following information:

(1)Tenure Review Team Report (This form is found in Section IX, Committees, Rosters, Forms, Other, of the Faculty Handbook and will be given to both the Faculty Member being reviewed and the Division Chair.)

(2)Tenure Review Committee Report (This form is found in Section IX, Committees, Rosters, Forms, Other, of the Faculty Handbook and will be given to both the Faculty Member being reviewed and the Division Chair.)

(3)Minutes for the Tenure Review Committee Meeting (The minutes for the meeting in which a vote was taken on the two reports listed above will be given to the Division Chair only.)

(4)All Supporting Materials (The packet of materials collected by the faculty member being reviewed and presented to the Tenure Review Committee will be given to the Division Chair only.)

*Faculty members will have the option to respond in writing to any comments made by the review committee. These responses will be put in the faculty member's Pre-Tenure file attached to the review report.

* The Pre-Tenure Review will be part of the annual evaluation of the individual faculty member. During the annual evaluation conference, the Division Chair will go over the results of the review with the faculty member. (At this time a plan will be made for correcting any deficiencies found.)

* If a faculty member fails to meet the Pre-Tenure Criteria, the following procedure for performance improvement will be implemented:

The Pre-Tenure Review Team and the Chair will meet with the faculty member to develop an improvement plan directly related to the findings of the Pre-Tenure Review. This plan for faculty development will become part of the Annual Individual Professional Development Plan (I-19) and should include the following:

(1)Define specific goals that will help the faculty member overcome any identified deficiencies;

(2)Outline activities to achieve the goals;

(3)Set a time limit within which to achieve the goals;

(4)Indicate criteria by which the faculty member monitors progress towards achievement of the goals;

(5)If a plan requires funding, the Chair and the VPAA are to arrange for and identify appropriate resources.

* The Division Chair will submit the complete review (Tenure Review Team Report, Tenure Review Committee Report, Minutes for Tenure Review Committee Meeting, and all Supporting Materials) to the Vice President for Academic Affairs at the same time as regular annual evaluations are submitted.

* Faculty members wishing to appeal may do so in writing to the Vice President for Academic Affairs who may refer the review back to the Tenure Review Committee for a consideration of the appeal.

* A final report on the Pre-Tenure Review will be submitted to the President as part of the report on the annual evaluations.

* Following a Pre-Tenure Review in which deficiencies have been identified the faculty member's annual evaluations are to include comments on progress towards the achievement of goals, with specific reference to the identified criteria.

c. Tenure Review. In February, an individual Tenure Review Team will be appointed to review in detail the progress of faculty members who are listed by the Vice President for Academic Affairs as eligible for tenure (at the beginning of their fifth year of service as an Assistant Professor or higher). This review team will consist of three tenured faculty members.

* One will be chosen by the faculty member being reviewed and two will be appointed from the Tenure Review Committee with approval of the Vice President for Academic Affairs. One of the review team members should be in the discipline (or division in case of a one-member discipline). The Division Chair who is over the individual being reviewed cannot be one of the team members.

The faculty member to be reviewed will provide the Tenure Review Committee with all required materials necessary for the review process by November 1st. The faculty member is responsible only for the materials needed to complete the last five years of service (in addition to the material previously collected for Pre-Tenure Review): (See Section VII, C, Faculty Evaluations)

(1)For faculty members hired as Assistant Professors, the last three years of service will be added to the two years of service considered during the Pre-Tenure Review process (total of five years).

(2)For faculty members promoted to Assistant Professor, the last four years of service will be added to the final year of service considered during the Pre-Tenure Review process (total of five years).

(3)The required materials for the review process are:

(a)Student Evaluation of Faculty (I-20) - All faculty who are eligible for Tenure Review will be evaluated by their students during the Spring Semester prior to that review. (Student evaluations during the Summer Semester are optional.)

(b)Teaching Faculty Report of Activities (I-13) or Self-Evaluation for Non-Teaching Faculty (I-17) - This will require the faculty member to develop their self-evaluation several months early (prior to November 1st ).

(c)Immediate Supervisor's Evaluation of Faculty (I-14) or Immediate Supervisor's Evaluation of Non-Teaching Faculty (I-18) - To be recommended for tenure, the faculty member should have an average score of 85 or higher on the four annual evaluations. (There will be only four of these available for review.)

(d) Annual Individual Professional Development Plan (I-19) - The faculty member should show evidence of substantial progress in meeting the professional development goals. (There will be only four of these available for review.)

(e) Course Syllabi - Course syllabi for all courses taught in the last five years.

. The Review Team will conduct an intensive review of the faculty member's materials during the Fall of their fifth year as an Assistant Professor. The results of the review will be presented to the faculty member being reviewed, the Division Chair, and the Vice President for Academic Affairs by December 1st and will include the following information:

(1) Tenure Review Team Report (This form is found in Section IX. Committees, Rosters, Forms, Other, of the Faculty Handbook and will be given to the Faculty Member being reviewed, the Division Chair, and the VPAA.)

(2) Tenure Review Committee Report (This form is found in Section IX. Committees, Rosters, Forms, Other, of the Faculty Handbook and will be given to the Faculty Member being reviewed, the Division Chair, and the VPAA.)

(3) Minutes for the Tenure Review Committee Meeting (The minutes for the meeting in which a vote was taken on the two reports listed above will be given to the Division Chair and the VPAA only.)

(4) All Supporting Materials (The packet of materials collected by the faculty member and presented to the Tenure Review Committee will be given to the Division Chair only.)

*Faculty members will have the option to respond in writing to any comments made by the review committee. These responses will be put in the faculty member's Tenure file attached to the review report.

* The Division Chair will make a separate recommendation concerning tenure to the Vice President for Academic Affairs in accordance with the guidelines from the Board of Regent. This recommendation should include an acceptable score on the appropriate form: (See VII, C)

(1) Recommendation For Promotion/Tenure - Teaching Faculty (I-15) or

(2) Recommendation For Promotion/Tenure For Non-Teaching Faculty (I-16)

The Chair will include, along with their recommendation, all the Supporting Materials collected by the Tenure Review Committee during their review process.

* The Vice President for Academic Affairs will make a recommendation to the President in accordance with the guidelines from the Board of Regents. (Consideration will be given to the recommendations of both the Tenure Review Committee and the Division Chair.)

* The President will submit recommendations for tenure to the Board of Regents in accordance with the guidelines from the Board of Regents.

*After the Board of Regents approves tenure, individual faculty members will be notified.

* Consistent with Board of Regents Policy, issues of tenure and promotion are not subject to Grievance, unless the issue of discrimination is involved. These issues are covered under the Appeals Process.

*Faculty members reviewed for tenure but denied tenure will be reviewed again each subsequent year until they are awarded tenure or their employment has been terminated.

d. Post-Tenure Review. An individual Post-Tenure Review Team will be appointed during February of the year proceeding the fifth year after tenure has been awarded. The purpose of Post-Tenure Review is to assist faculty members with identification of opportunities that will enable them to reach their full potential in service to the students of Darton College and to enhance their teaching effectiveness. The review encourages a careful look at possibilities for different emphases at different points in a faculty member's career. (Initially, individuals who already have passed the five year time frame will be identified and notified of their Post-Tenure Review during the Spring Quarter, 1997.) The review team will consist of three tenured faculty members.

* One will be chosen by the faculty member being reviewed and two will be appointed from the Tenure Review Committee with approval of the Vice President for Academic Affairs. One of the review team members should be in the discipline (or division in case of a one-member discipline). The Division Chair who is over the individual being reviewed cannot be one of the team members.

* The faculty member to be reviewed will provide the Tenure Review Committee with all the required materials necessary for the review process by November 1st. The required materials (which will cover the past five years of service) are: (See Section VII, C, Faculty Evaluations)

(1) Student Evaluation of Faculty (I-20)

(2) Teaching Faculty Report of Activities (I-13) or
Self-Evaluation for Non-Teaching Faculty (I-17)

(3) Immediate Supervisor's Evaluation of Faculty (I-14) or Immediate Supervisor's Evaluation of Non-Teaching Faculty (I-18)

(4) Annual Individual Professional Development Plan(I-19) - The faculty member should show evidence of substantial progress in meeting the professional development goals.

(5) Course Syllabi

(6) Curriculum Vita (to include a list of publications and activities)

* The Review Team will conduct an intensive review of the faculty member's materials during the Fall of the review year. The results of the review will be presented to the faculty member being reviewed and the Division Chair by December 1st and will include the following information:

(1) Tenure Review Team Report (This form is found in Section IX. Committees, Rosters, Forms, Other, of the Faculty Handbook and will be given to both the Faculty Member being reviewed and the Division Chair.)

(2) Tenure Review Committee Report (This form is found in Section IX. Committees, Rosters, Forms, Other, of the Faculty Handbook and will be given to both the Faculty Member being reviewed and the Division Chair.)

(3) Minutes for the Tenure Review Committee Meeting (The minutes for the meeting in which a vote was taken on the two reports listed above will be given to the Division Chair only.)

(4) All Supporting Materials (The packet of materials collected by the faculty member and presented to the Tenure Review Committee will be given to the Division Chair only.)

*Faculty members will have the option to respond in writing to any comments made by the review committee. These responses will be put in the faculty member's Post-Tenure file attached to the review report.

* The Post-Tenure Review will be part of the annual evaluation of the individual faculty member. During the annual evaluation conference, the Division Chair will go over the results of the review with the faculty member. (At this time a plan will be made for correcting any deficiencies found.)

* If a faculty member fails to meet the Post-Tenure Criteria, the following procedure for performance improvement will be implemented:

The Post-Tenure Review Team and the Chair will meet with the faculty member to develop an improvement plan directly related to the findings of the Post-Tenure Review. This plan for faculty development will become part of the Annual Individual Professional Development Plan (I-19) and should include the following:

(1) Define specific goals that will help the faculty member overcome any identified deficiencies;

(2) Outline activities to achieve the goals;

(3) Set a time limit within which to achieve the goals;

(4) Indicate criteria by which the faculty member monitors progress towards achievement of the goals;

(5) If a plan requires funding, the Chair and the VPAA are to arrange for and identify appropriate resources.

* The Division Chair will submit the complete review (Tenure Review Team Report, Tenure Review Committee Report, Minutes for Tenure Review Committee Meeting, and all Supporting Materials) to the Vice President for Academic Affairs at the same time as regular annual evaluations are submitted. Any requirements for correction or development and their time lines will be highlighted in the report to the Vice President.

* Faculty members wishing to appeal may do so in writing to the Vice President for Academic Affairs who may refer the review back to the Tenure Review Committee for a consideration of the appeal. The Vice President will consider the report from the Tenure Review Committee in making a determination. If the faculty member is still unsatisfied, an appeal may be submitted to the President.

* A final report on the Post-Tenure Review will be submitted to the President as part of the report on the annual evaluation.

* The results of the Post-Tenure Review will be linked to rewards and/or development (the development process has already been described). Faculty members who are performing at a high level will receive recognition for their achievements.

* Actions taken when the deficiencies on the Individual Professional Development Plan have not been completed as required. When the deficiencies identified have not been completed in accordance with the prescribed time line, as listed on the Individual Professional Development Plan, the following steps will be taken:

(1)A subsequent review will take place and the Tenure Review Committee will establish a second time line. During this subsequent review and until the deficiencies on the Individual Professional Development Plan have been completed, the individual will not be eligible for merit increases and/or cost of living increases.

(2)If, at the end of this second time line, the deficiencies have not been completed, the Tenure Review Committee will refer the case, through the Vice President for Academic Affairs, to the Professional Activities Committee for a hearing. The Professional Activities Committee, in concert with the Tenure Review Committee, will hold a hearing and make recommendations that may include dismissal if satisfactory progress has not been made to correct specified deficiencies. The report of the Professional Activities Committee hearing, including recommendations, will be submitted to the Vice President for Academic Affairs. The Vice President will forward the hearing report to the President.

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