A-Term last day of classes
Darton State College Campus Life |
Steps to be taken for On-campus Events and Programs
Once travel funds have been approved by the Student Services Committee,
the following steps should be taken in order to prepare for an on-campus event or program.
|Process/Steps||When should the form be sent?||To whom should the form be sent?|
|Step 1.) Complete a Pre-Event form in Orgsync.||At least 10 days prior to trip
Suggested: Complete all Pre-Event forms at the beginning of each semester
|The Department of Campus Life|
|Step 2.) Complete a “Request to schedule activity, facility, service” (P-32) form if the event is to be held on campus except for athletic and P.E. facilities. Form is located in the “Forms” section in Orgsync.||At least 10 business days prior to the event date||The Department of Campus Life to be sent to Continuing Education|
|Step 3.) If the event requires the use of any athletic Wellness or P.E. facility, a (P-32A) form should be completed.||At least 10 business days prior to the event date||The Physical Education Department-Amanda Joiner|
|Step 4.) Complete all necessary purchase requisitions and check requests for food, materials, or services needed for the event.||Suggested: Complete 4-5 weeks prior to the date materials or services are needed||The Department of Campus Life|
|Step 5.) If students are to be involved in physical activities, a waiver of liability and convention not to sue form should be completed by each student participating. This is done by registering on Orgsync and completing the profile information.||Prior to any physical activity||The advisor should ensure that all club members have registered on Orgsync and completed the profile information.|
Last Update: July 30, 2015 12:48 PM
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