Working Title: Personnel Assistant
This is highly responsible technical and clerical work in the administration of a personnel program.
Nature of Work:
Work involves considerable responsibility for assisting in the administration of the various elements of the personnel program, requiring the independent application of a thorough knowledge of personnel and related rules and regulations. Duties of an employee may include participation in maintenance of personnel records and preparation of personnel reports, processing workmen's compensation claims and assisting in classification and in salary surveys.
Work is performed in accordance with policies, rules and regulations and with considerable independence of action. Employee provides guidance and assistance in the technical aspects of the work of lower level assistants.
Duties & Responsibilities:
- Participates in processing and auditing Personnel Action Requests ensuring their completeness and propriety; makes proper corrections when necessary.
- Assists department representatives in preparation of requests when necessary; explains pertinent rules and procedures.
- Maintains control listings of vacant and occupied positions as well as current status of all employees; provides authorized information from records.
- Processes garnishment papers; consults with employees on this matter; supervises the processing of workmen's compensation claims.
- Receives and tests applicants for employment, interprets personnel policies and procedures to employees and subordinates.
- Supervises and assists in the preparation of a variety of special reports on such subjects as current personnel reports, work performance, job analysis and evaluations, and injuries.
- May supervise and assist in the operation of the Employee Benefits Programs.
- Assists in the auditing of individual jobs to check the propriety of evaluations, assists in conducting wage surveys.
- Compiles and prepares fringe benefits reports.
- Performs other duties as assigned.
Required/Desired Knowledge, Abilities & Skills:
- Thorough knowledge of public personnel record systems and procedures.
- Considerable knowledge of modern office procedures, records, and techniques.
- Considerable knowledge of the general rules and regulations of the institution's personnel system.
- Some knowledge of the wide variety of occupational categories utilized by a large complex institution.
- Ability to plan, assign, and supervise the work of a small staff of clerical assistants.
- Ability to prepare operating and statistical tabulations and reports.
- Ability to establish and maintain effective working relationships with other employees and the public.
- Skill in the operation of a typewriter, calculators, computers, and related office equipment.
Required Education and/or Experience:
Graduation from high school, preferably supplemented by college level courses in personnel administration; and considerable experience in general office work including supervisory experience in personnel office work; or any equivalent combination of training and experience. Typing Skill: 45 words per minute.
This position reports to the Personnel Officer.
Contacts: Robbin Burriss
Any corrections/updates to information listed on these pages are required to go through the contacts listed above.