Working Title: Senior Administrative Assistant
Department: Learning Resources Center
This position is responsible for relatively complex general office duties.
Nature of Work:
The Senior Administrative Assistant performs secretarial duties and independence of work is required. Supervision or coordinative functions may be exercised over other secretaries and/or clerical workers.
Duties & Responsibilities:
- Answers inquiries requiring interpretations of routine policies, rules and regulations; provide information on procedural matters to others; may coordinate and supervise activities of other employees in routine clerical operations.
- Complies data for and completes administrative and public reports and bulletins, questionnaires and other documents; prepares complex work sheets and tables from standardized raw date and makes varied arithmetical computations on material assembled; posts and records data from a variety of sources, calculating and completing standardized records and forms.
- Interviews, screens and refers students and general callers, answering varied inquires personally and explaining basic policies and procedures; answers telephone and makes appointments for superior; may interview applicants for clerical positions, makes travel reservations; arranges for conferences; arranges library events.
- Maintains fiscal, administrative and academic records; revises filing system; reviews various reports and forms for accuracy and completeness.
- Composes correspondence, memoranda, manuscripts, technical and administrative reports, contracts, proposals, minutes, routine letters and articles.
- Prepares or checks and channels various interoffice forms, requisitions, vouchers, payrolls, activity reports and similar papers.
- Operates word processor, photocopy, computer and other standard office equipment.
- Performs related work as required.
- Works at the circulation desk as needed.
- Gathers data and prepares monthly Xerox reports.
- Orders and keeps up with library supplies.
- Give support in other library areas as needed.
- Other duties as assigned
Required/Desired Knowledge, Abilities & Skills:
- Considerable knowledge of business English, spelling, punctuation and arithmetic.
- Considerable knowledge of Microsoft Office software ( Word, Excel, PowerPoint, Access) and Outlook and office machines
- Effective communication skills including verbal and written
- Effective customer service skills
- Ability to have effective working relationships with faculty, staff, and students
Required Education and/or Experience:
High School diploma required; associate degree preferred; two years working experience in library or customer related field
The Library Assistant II/Circulation reports to the Circulation/Reference Librarian
Contacts: Robbin Burriss
Any corrections/updates to information listed on these pages are required to go through the contacts listed above.