Working Title: Testing Coordinator
Department: Student Affairs
This is a highly responsible position performing all duties related to test administration, management of the Testing Center, and supervision and training of Testing Center staff. Tests are administered to meet the requirements of admissions, learning support, distance/online learning for Darton and Non-Darton students, academic support, and certification testing for Darton and Non-Darton students. The Testing Coordinator must be available for day, evening, and weekend schedules.
Nature of Work:
The Testing Coordinator must be able to determine and perform appropriate protocol for all of the tests administered in the Testing Center and must ensure the security, reliability, and validity of those tests. The Testing Coordinator is responsible for all supervision, coordination, training, and schedules for Testing Center staff. Reports must be generated and maintained regarding testing information (results, numbers, and kinds of tests given, etc.) on a regular basis and as requested for faculty and staff. The Testing Coordinator must be aware of testing requirements for Admissions, Academic classes, and Learning Support and be able to direct/redirect individuals to the appropriate test or source of information.
Duties & Responsibilities:
- Communicate with students, Admissions, and Academic Staff through intercampus communication and the Testing Center website.
- Coordinate, and provide support for Distance/Online Learning for Darton students.
- Provide testing services for people in the community who need an approved, secure testing environment for their distance/learning courses, for nationally standardized tests for courses or for certification.
- Clarify test instructions without decreasing test reliability if individuals have difficulty comprehending the instructions given.
- Perform day-to-day management of all testing center activities.
- Ensure proper administration of all tests offered in the Testing Center.
- Protect integrity and maintain records of all tests administered through the Testing Center.
- Supervise, coordinate, train, and support staff regarding procedures and protocol for all tests offered in the Testing Center including but not limited to:
- COMPASS Placement Tests – Schedule, supervise, oversee, and administer as needed. Provide information and preparation access to students via brochures, websites, and e-mails. For all Albany and Cordele tests, correct student personal information input errors, process scores to Banner, send report with scores and computer program posting errors to admissions, and maintain records.
- COMPASS Internet Testing – Be knowledgeable about internet testing to support Cordele Campus and off campus testing. Run program to access and report scores.
- COMPASS EXIT Tests – Schedule, arrange proctors, participate in administration of Exit testing for students in Learning Support who have completed course work and received teacher recommendations. For Albany and Cordele administrations, correct personal information input errors, process scores to BANNER, and submit scores to teachers.
- COMPASS ESL Tests – Administer the test to applicants and students who do not speak English as their primary language as requested by the International Advisor and at the requests of instructors during final exams. Report scores.
- CLEP Tests – Maintain updated information on testing center website, schedule testing times, update course testing program, order appropriate tests, administer tests, and maintain records.
- Residual ACT – Schedule, administer or supervise administration, score, post scores to BANNER, report scores to Admissions or Records.
- Nursing Tests – Coordinate, schedule, organize, and supervise the TEAS V Nursing Pre-Admission exam and challenge tests for Nursing 1101 and Nursing 1111.
- Tests for Distance Learning – Communicate with faculty, keep website updated, supervise posting of schedule online, hire, train, and supervise staff to administer tests for Darton distance/online students who test on-campus.
- Support for Distance Learning Students – Communicate with applicants concerning COMPASS Placement Testing and with enrolled students who require EXIT testing through individual phone calls, e-mails and website. Coordinate with faculty. Arrange off-campus testing. Access results. Maintain records of tests and contacts; report scores to Admissions and Records.
- VUE Testing – train, schedule, and supervise staff dedicated to computerized certification testing for Darton students and area candidates requesting testing.
- Coordinate implementation of new procedures as needed to meet growing demands for proctored tests.
- Update and coordinate with the Testing Center staff regarding concerns about possible scheduling conflicts, about test availability, future needs, equipment, supplies, and potential problems to administer tests requested by faculty and staff, and for individuals and businesses requiring proctored services.
- Maintain active membership in the Georgia College Personnel Association and the National College of Testing.
- Report to work when tests are posted on the Testing Calendar or be available in absence of other test proctors to administer tests.
- Perform other duties as assigned by the Vice President of Student Affairs.
Required/Desired Knowledge, Abilities & Skills:
- Ability to simultaneously supervise multi-testing functions and staff.
- Communicate effectively with faculty and staff.
- Considerable knowledge of COMPASS testing program, on-line testing, and BANNER.
- Considerable knowledge of Microsoft Office (Word, Excel, PowerPoint, Access, Publisher, and Outlook) and various office machines such as scanner, copier, and facsimile.
- Keep information confidential.
- Organize and maintain records.
- Learn and perform complex testing protocol.
- Organize materials, supplies, and schedules.
- Considerable knowledge of Windows applications, the Internet and web browsers.
- Organize materials, supplies, and schedules.
- Learn and implement detailed procedures.
Required Education and/or Experience:
Bachelor’s degree from an accredited college or university is required; experience in teaching and/or test administration is preferred; considerable computer skills are required; effective communication and organizational skills are necessary.
The Testing Coordinator reports to the Vice President of Student Affairs.
Contacts: Robbin Burriss
Any corrections/updates to information listed on these pages are required to go through the contacts listed above.