Working Title: Executive Assistant
Department: Vice President for Academic Affairs
Nature of Work:
This is highly responsible secretarial work in providing administrative assistance and secretarial services to the office of the Vice President for Academic Affairs. Work involves assisting a variety of committees and sub-committees with difficult administrative tasks including public relations, recordkeeping, arranging meetings, answering and disposing of requests for information and compiling data. This employee is charged with the responsibility of relieving top level administrative officials of detailed committee work. Work is usually performed with considerable independence unless, in the judgment of the employee, preliminary clearance with an administrative superior is required. Work is reviewed by top level administrators in the Office of the Vice President for Academic Affairs.
Duties & Responsibilities:
- Oversee the production of the semester schedule of classes
- Prepare semester summary of part-time and overload faculty.
- Prepare and submit ads to publications for recruitment of faculty. Submit same to Regents’ Faculty Information System. Serve as campus coordinator for Applicant Clearinghouse.
- Collect employment paperwork for part-time faculty and submit through channels for approval.
- Transmit data to Regents’ Faculty Information System (ADM)
- Compose correspondence and narrative reports as required by the Vice President.
- Assist the Vice President in preparing statistical data.
- Maintain faculty records relating to curriculum development and academic affairs
- Record on an ongoing basis, additions, deletions, and corrections of course changes, course deletions, and course reinstatements for inclusion in printed College materials.
- Monitor course description section of the College Catalog for accuracy of course content.
- Coordinate all phases of academic advising.
- Prepares and submits various reports to the Board of Regents.
- Revises as needed Faculty and Part-Time Faculty handbooks.
- Serves as resource person for secretaries in various office of the College in use of computers.
- Serve on College committees and assist with College projects as requested.
- Administer the evaluation of faculty by students each fall semester and selected faculty when requested.
- Other duties as assigned.
Required/Desired Knowledge, Abilities & Skills:
- Thorough knowledge of the law, rules, regulations and policies of the board of Regents of the University System of Georgia as it relates to Academic Affairs.
- Considerable knowledge of principles and techniques of public relations.
- Some knowledge of technical terms pertinent to the academic area.
- Ability to work independently on responsible assignments and delegated tasks.
- Ability to make work decision in accordance with administrative rules, regulations and policies.
- Ability to establish and maintain effective working relationships with deans, department heads, and with the public.
- Able to deal with matters of highly confidential nature.
- Able to compose effective and accurate correspondence.
Required Education and/or Experience:
- Graduation from an accredited college or university with course work in appropriate curriculum; and 3-5 years of progressively responsible administrative office work experience; or any equivalent combination of training and experience.
- Typing speed of 55 words per minute minimum.
This position reports to the Vice President for Academic Affairs.
Contacts: Robbin Burriss
Any corrections/updates to information listed on these pages are required to go through the contacts listed above.