Darton State College

Helpful Hints

To back up (export) all of your data

Start Outlook
<File>, and then
<Import/Export>.
<Export to a file> (first choice) <next>
Scroll down and <Personal Folder File> (.pst) <next>
Highlight Mailbox - yourname. Check the box "Include subfolders" <next>
When the window pops up you will be able to name the file you are exporting. It is important that you give it a name that you will definitely remember (e. g. "your username" Outlook backup). Save it to a location where you will find it easily; your network folder or a backup folder in My Documents, or, if you're not sure you'll find it again, to the Desktop. Remember that this file can be many MB in size.
<Browse>
Choose the location to "Save in".
Click the down arrow and then
Select the drive and the folder of your choice.
Under "File name" (at bottom), type in the name you have chosen. <OK>
This will take you back to the previous window < Finish>
In "Create Microsoft Personal Folders" in Name: type a description of file contents
In Password: (below) optionally enter a password <OK>
File creation time is dependant on total amount of data to export

To restore (import) your data back:

Start Outlook
<File> and then
<Import and Export.>
Click on Import from another program or file (Outlook 2000) or Outlook data file (Outlook XP) <Next>
Scroll down to Personal Folder File (.pst) <Next>
Navigate to location of file
Under Options, choose as appropriate <Next>
Select Personal folders to import all, or select a single folder if desired, check Include subfolders
Choose Import items into the same folder in:
Pull down menu and choose Mailbox - User Name <Finish>

Responsible Department: Information Technology
Content Contact: Dorea Hardy (web representative)
The Darton State College web site is maintained by the Technology Services Division.